About Oat Foundry

Oat Foundry is an award-winning agency that designs and builds cool analog technology. Our beautiful, nostalgic products, like Split Flap and Picture Flap, are shipped and installed all around the world. Our innovative team builds our products in our design and manufacturing facility — all under one roof in Philadelphia. This is a relaxed, small company atmosphere with strong and ample room for advancement for those driven and willing to take on more responsibility.

Since we were founded 11 years ago, we’ve become known for building cool stuff. That expertise led us to create products like our Split Flap and Picture Flap displays, among other cool analog technologies.

We believe in being dedicated, humble, detail-oriented, curious, and lighthearted.

About the Opportunity

The Engineering Project Manager leads the development and delivery of technical products through a team of engineers.

You'll create and manage project plans in ClickUp, using gantt charts and dashboards to track resources, budgets, and timelines. Day-to-day responsibilities include running stand-ups, coordinating between engineering disciplines, and maintaining project documentation. The role requires strong project management skills and technical background to identify and address risks early. You'll create and implement standardized processes to improve team efficiency while ensuring clear communication between members of the engineering teams and output progress to leadership.

We're looking for someone with proven experience managing technical projects and engineering teams, along with proficiency in ClickUp and knowledge of mechanical, electrical, and software development processes.

This is a full time position, hybrid eligible based in Philadelphia at Oat Foundry's HQ. This role reports to Oat Foundry’s President

COMPENSATION & EMPLOYMENT STATUS

This position is full time, at-will and comes with a base salary with variable compensation, and benefits including Unlimited PTO, Health Care, 401(k), Training & Education Credits, Parental Leave, Profit Sharing, and more.

RESPONSIBILITIES INCLUDE:

Project Planning & Execution:

• Create and maintain comprehensive project plans using ClickUp, including Gantt charts, milestones, dependencies, and resource allocation
• Develop and track project budgets, including labor hours, materials, and external resources
• Lead stand-ups and weekly project reviews with engineering teams and report outputs to the Leadership team.
• Delivering finished alpha and beta prototypes for evaluation by leadership team
• Transfer of of those alpha and beta prototypes to the manufacturing and marketing teams, once greenlit
• Identify and manage project risks, creating mitigation strategies and contingency plans

Team Management:

• Direct and coordinate activities of engineering team members
• Balance resource allocation across multiple concurrent projects, including approving PTO.
• Facilitate cross-functional collaboration and communication
• Provide regular feedback and performance input to Leadership

Project Documentation & Tools:

• Maintain project documentation, including:
  • Technical specifications
  • Project timelines and milestones
  • Budget tracking and forecasting in dashboard
  • Purchase reconciliation with finance
  • Resource allocation and capacity planning
• Create and distribute project status reports to leadership team
• Develop and maintain project dashboards for real-time status monitoring, as necessary
• Document "lessons learned" from completed projects

Process Improvement:

• Review and update existing project templates
• Identify opportunities for process optimization
• Implement best practices for project management
• Standardize project documentation and reporting methods
• Develop templates and procedures for common project types

You will need:

• Bachelor's degree in Engineering, Communications or related technical field
• 5+ years of project management experience in a technical environment
• Experience managing cross-functional engineering teams
• Proficiency with project management software, specifically ClickUp
• Strong understanding of mechanical, electrical, and software development processes
• Strong organization and time management skills 
• Excellent verbal and written communication
• A positive attitude, energy and enthusiasm

Key Performance Indicators:

• Project delivery within scope, budget, and timeline
• Team productivity and efficiency metrics
• Budget variance and resource utilization

Bonus Points For: 

• PMP Certification
• Certified Scrum Product Owner
• Experience with manufacturing and production processes
• Knowledge of Agile methodologies
• Background in mechanical, electrical, or software engineering
• Strong leadership and team management skills
• Excellent communication and interpersonal abilities
• Strategic thinking and problem-solving capabilities
• Detail-oriented with strong organizational skills
• Ability to manage multiple projects simultaneously
• Budget management and resource allocation expertise
• Google Sheets / Microsoft Excel experience
• MRP-Software Experience
• Familiarity with reading architectural drawings
• Construction experience

ESTIMATED COMPENSATION INFORMATION (YEARLY): $85,000 - $95,000 

HOW TO APPLY: 

Please apply on Indeed: https://www.indeed.com/job/project-manager-1ec193ce467e3701

This role is NOT:
1. Technical Implementation

• Writing code or performing engineering tasks
• Conducting code reviews
• Making technical architecture decisions
• Debugging technical issues
• Completing engineering root cause analysis
• Providing detailed technical solutions

2. Direct People Management

• Hiring/firing team members
• Conducting formal performance reviews - this role would output to President or CEO
• Setting salaries or approving raises
• Handling HR-related issues or conflicts
• Making promotion decisions

3. Business/Product Decisions

• Setting product strategy
• Making final feature prioritization decisions - this would be the President or CEO
• Defining product requirements - Engineers are accountable for this
• Conducting market research
• Making pricing decisions
• Approving major scope changes without leadership input

4. Financial Responsibilities

• Managing company finances
• Approving large purchases
• Setting department budgets
• Managing vendor contracts
• Negotiating with clients about costs
• Making financial forecasts for the company

5. Sales/Client Management

• Leading sales meetings
• Making commitments to clients
• Negotiating purchase contracts
• Managing client relationships directly
• Handling client complaints
• Setting client expectations without team input

6. Quality Assurance

• Performing detailed QA testing
• Writing test cases
• Sign-off on technical quality
• Making decisions about technical debt
• Defining quality standards

7. Operations Management

• Managing office operations
• Handling IT infrastructure
• Setting company policies
• Managing facilities
• Organizing company events
• Managing security protocols

8. Marketing/Communications

• Creating marketing materials
• Managing social media
• Writing public-facing content
• Making press announcements
• Managing brand identity
• Creating sales collateral