Technically Media | Office Manager - Technical.ly

Office Manager

Technically Media |  Philadelphia | Ops / PM

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Job Description
Perks + Benefits
Company Culture
Technical.ly Coverage

Technically Media is seeking a part time Office Manager to support a staff of 14 with operational support. The role will be 24 hours a week, Monday-Thursday, 9AM – 3PM. We are looking for someone with 2 to 3 years of experience in administrative support at Technically Media, an online publishing company best known for its network of local technology news network called Technical.ly and social impact site Generocity.org. 

ABOUT THE POSITION

You are passionate about being part of a young and growing company. You have various professional goals and interests. You have interests in business, human resources, finance, and company culture: it’s all about systems, how the pieces of a team come together. You want to experience a lot to find what you love most. 

You have a knack for getting things done efficiently. You are organized, methodical and constantly looking for ways to exceed expectations. You operate proactively and solve problems with creative solutions. You love building relationships with people and believe that more can be accomplished through collaboration. You want to foster a happy place to get great work done. 

This is a part time hourly role that is expected to start between $18 to $20 with no paid benefits. Our office is closed for at least 9 major national holidays each year; for example, in 2019, we are closed the entire week of Christmas . You will report to our CEO.

RESPONSIBILITIES:

  • Assist in financial operations including;
    • Bookkeeping and data entry,
    • Monthly reconciliations of bank/credit card statements and petty cash,
    • A/P management with audits against department budgets as well as A/R deposits using QuickBooks.
    • Staff reimbursements
  • Assist in HR functions including;
    • Supporting on-boarding and off-boarding new team members,
    • Tracking PTO and WFH (Work From Home),
    • Documentation management, including updating our Intranet.
  • Assist Executive team including;
    • Support CEO with scheduling and other planning,
    • Make travel arrangements,
    • File and retrieve company records, documents, and reports,
    • Help prepare for meetings through researching and collecting relevant information to prepare documents.
  • Manage office administrative support functions including;
    • Voice mail distribution, filing, bank deposits, postal needs, staff travel arrangements, communicate with building management, all-team meals and maintenance of office supplies. 
    • Support the Culture Lead, which could range from organizing annual company retreat to a monthly all-team call to supporting celebration’s for team member birthdays and work anniversaries. 
  • Manage our internal internship program including; documentation of process, posting intern descriptions, managing candidates and helping on-board new interns.

QUALIFICATIONS:

  • Previous office or project management experience preferred.
  • Working knowledge of QuickBooks preferred.
  • Strong math skills, familiarity with budgets and spreadsheets (Excel or Google Sheets) experience required.
  • Comfort with GSuite (i.e Drive, Gmail, Calendars, etc), Slack and the like.
  • Excellent communication skills both written and verbal, strong presentation skills.
  • Strong interpersonal skills: Upbeat, friendly and professional.
  • Excellent time management skills and organizational skills.
  • Experience supporting a team in a demanding and fast-paced environment.
  • Ability to schedule across multiple calendars and manage contacts.
  • Ability to work on a team and independently.
  • Extremely reliable and an impeccable attention to detail.
  • Desire to assist others and learn additional skills.

ABOUT TECHNICALLY MEDIA:

Our Mission: We convene the smartest people and organizations in industries that matter for local communities to thrive in the future. To do that, we make connections with journalism, events and services. Presently, we publish two niche news sites: Technical.ly, which focuses on local tech communities in 4 cities in the Mid-Atlantic, and Generocity.org, which focuses on the social impact community of Philadelphia.

Our Values: Technically Media is a sustainable community acceleration organization. We value entrepreneurship, creativity, inclusion, flexibility, transparency and those who do, act and create, whom we highlight through news and events. Our team members are public community leaders who pursue new thinking, cherish local communities and are willing to ask challenging questions in order to get better answers. We use communication as a means for conflict resolution and community betterment. We have high standards for ourselves and others and consider professional goals to be personal ones as well.

Our Location: We are headquartered in the historic Curtis Center on beautiful Washington Square in Old City Philadelphia, with a satellite office in Baltimore and have additional members of our team working out of some of the most vibrant coworking facilities in the world.

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Other
  • Remote Work
  • Travel
  • Work from Home
Parental Benefits
  • Flexible Work Schedule
Perks & Discounts
  • Casual Dress
  • Company Outings
  • Lunch
  • Snacks
Vacation & Time Off Benefits
  • Paid Holidays

Our Mission: We convene the smartest people and organizations in industries that matter for local communities to thrive in the future. To do that, we make connections with journalism, events and services. Presently, we publish two niche news sites: Technical.ly, which focuses on local tech communities, and Generocity.org, which focuses on the social impact community of Philadelphia.

Our Story: Founded in Philadelphia in 2009 by Temple University graduates with backgrounds in journalism, the media startup has grown to more than 23 full-time employees and a wider network of contributors. We produce regular and annual events including the widely-publicized Philly Tech Week, which in April 2017 welcomed 15,000+ people across 150 events and 138 partners, and Baltimore Innovation Week, which in September 2016 hosted more than 9,000+ at 50+ events.

Our Values: Technically Media is a sustainable community acceleration organization. We value entrepreneurship, creativity, inclusion, flexibility, transparency and those who do, act and create, whom we highlight through news and events. Our team members are public community leaders who pursue new thinking, cherish local communities and are willing to ask challenging questions in order to get better answers. We use communication as a means for conflict resolution and community betterment. We have high standards for ourselves and others and consider professional goals to be personal ones as well.

Our Location: We are headquartered in the historic Curtis Center on beautiful Washington Square in Old City Philadelphia, with additional team members working out of vibrant coworking facilities in Baltimore, Washington D.C., Delaware and Brooklyn.

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