Office Administrator

Certara

Radnor, PA Onsite Only Apr 30
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Overview

Our Office Administrator will have a knack for driving a positive employee experience and demonstrated proficiency owning different segments of the day-to-day office operations. They will work to build and/or improve upon internal workflows to make these tasks as simple and efficient as possible. Our goal of this role is to bring aboard a true team player that is dedicated to ensuring the greater team is prepared, resourced, and taken care of by managing office vendor relations and inventory. In emphasis of the bullets below, we’ll look for someone with a track record of taking pride in owning the appearance and cleanliness of the office.

Responsibilities

Primary Duties

  • Inventory of office supplies for ordering
  • Weekly grocery purchases
  • Receives packages/orders and puts away
  • Organize, set up and reset conference rooms for meetings
  • Restocks kitchen and kitchenette stations
  • Sets up and breakdown catering orders
  • Assist colleagues and visitors with drop-in workstations
  • Provides office tours
  • Shipping of any outgoing mail requests
  • Plant care for office plants

Works With

  • Product Operations Team
  • Executive Assistant to CEO
  • Special focus on R&D team members, as Radnor, PA is one of Certara's major R&D hubs
  • All Certara staff from all divisions (Software, Services, Corporate, etc.) who are 1) local to the Radnor, PA area and/or 2) frequent visitors to the Radnor, PA area as the hub for large cross-team gatherings, "on-sites," and events

Qualifications

Must

  • Have experience and openness in serving as the Point-of-Contact for reception
  • Have strong experience within office management and/or administration
  • People person with the drive and ability to positively influence culture
  • Drive a positive employee experience by responding and resolving employee requests/issues quickly
  • Have a genuine interest in and motivation to do facilities work
  • A strong attention to detail, organization and impeccable communication skills
  • Be able to get things done efficiently

Plus

  • Prior experience in restaurant, retail or hospitality industries
  • Prior training in Office Management or Administrative Assistance
Retirement & Stock Options Benefits
  • 401K
  • 401k with company contribution
Accessibility
  • Accessible Building
  • Accessible Devices
  • Accessible Work Environment
Perks & Discounts
  • Casual Dress
  • Lunch Provided
  • Offsite Company Events
  • On Site Gym/Fitness
  • Snacks Provided
  • Special Discounts
PTO/Flexibility
  • Commitment to Work/Life Harmony
  • Flexible Work Schedule
  • Paid Holidays
  • Paid Sick Days
  • PTO
Health & Wellness
  • Dental Insurance
  • Employee Assistance Program (EAP)
  • FSA
  • Health Insurance
  • HRA
  • HSA
  • Life Insurance
  • Long Term Disability
  • Mental Health Benefits
  • Onsite Gym
  • Short Term Disability
  • Vision Insurance
Professional Development
  • Employee Recognition Programs
Parental Benefits
  • Family Medical Leave
  • Nursing Room
  • Parental Leave
Other
  • Pet Insurance
Employees at Certara do tech work that means something. Their software enables key transitions in the pharmaceutical development pipeline (from discovering new molecules, to predictively modeling their effects on humans, to actually conducting clinical trials) and streamlines regulatory approvals for drugs and medical devices, getting new treatments to patients faster. Since Certara develops an integrated platform ("Certara Cloud") and also offers multiple solutions or products tied to that platform, ideas and demand abound. What the company needs is more people to execute these ideas into reality: software engineers, data standards experts and product managers (and more!: software testers, clinical SMEs in PK/PD and TFL, support specialists, customer success, quality, etc) who can develop highly reliable products in the service of medicine. With ~2,400 customer organizations across 66 countries, Certara has a truly global footprint, and is a leader in biosimulation, model-informed drug development and (increasingly) clinical trial data standardization and workflow automation. Of Certara's ~1,400 employees (430 of whom have Ph.D.s, Pharm.D.s, or M.D.s), and a track record of successfully acquiring 20+ complementary companies in the life sciences space, the team is large and growing. The company has proven a draw for technologists who prefer autonomy and thrive on the challenge of doing application development in a highly specialized scientific domain.  From what we heard in interviews with employees, it's clear why. Certara, and its subsidiaries including Philly originals: Clingenuity, Synchrogenix, GlobalSubmit, and most recently Pinnacle 21, have made the list of Best Small & Medium Workplaces™ by Fortune and Great Place to Work®. Certara respects the professionals who work there and recognizes their worth beyond the office walls. Generous PTO, flexibility when "life happens," subsidized healthcare for the family, one-on-one career coaching — all stem from the company values. A brand new, spacious office in Radnor, PA, offers spaces indoors and out for breaks, snacks, coffee, workouts and games. Staff report how easy it is to decompress and enjoy the camaraderie of their "work fam." If you’re looking for a new challenge in your career and work that creates tremendous impacts in the world of drug development, they’d love to hear from you!