Global Payroll Specialist

Proscia

Philadelphia, PA Hybrid Sep 9
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About Proscia

Pathology is at the center of medicine, and is undergoing a profound transformation as the final frontier of digitization in healthcare. We started Proscia to accelerate pathology’s transition from microscope to images, and to use that data to change the way we think about cancer. We can’t change medicine alone. That’s why we’re looking for curious thinkers. Big dreamers. developers, evangelists, pathologists, and scientists. Exceptional talent to help us use great power for good and advance humankind.

At Proscia, we push the limits of medicine and technology, solving problems the world has never solved before. We build software used by thousands of scientists and pathologists, who work on the front lines of fighting big enemies, like cancer, for patients around the globe. To accelerate our vision, Proscia has raised $72MM in funding from great investors like Highline Capital Management, Triangle Peak Partners, Alpha Intelligence Capital, Scale Venture Partners, Hitachi Ventures, Flybridge, and more.

About this Position

Proscia is a Philadelphia based Healthcare SaaS company, seeking a Global Payroll Specialist. The ideal candidate will be a payroll specialist, who will roll up their sleeves and be a key team member as the company executes on both immediate needs, as well as the longer long-term goals of the organization. This person will be a member of the Operations team, reporting to the Head of Finance, and will also work closely with HR, to ensure accurate payroll, benefits and tax withholding functions. This is a great opportunity for a candidate who can work in a fast-paced environment with a growing workforce and provide high quality work product within a cohesive team.  We are building a world class organization, and we are having fun doing it - you will see your work have an immediate and tangible impact every day at our dynamic, growing company.  The position will be based in Philadelphia with a hybrid working pattern and may be asked to have a full-time office presence when appropriate. 

As the Global Payroll Specialist, you will be responsible for the smooth running of the payroll functions for the company both in North America and in Europe, eventually building a global team.

Responsibilities

  • Maintain alignment of Bamboo/Trax HRIS and Payroll within the objectives of the Finance and HR teams.
  • Process domestic payroll and international payroll including management of international PEO’s and expense reimbursements.
  • 100% timeliness and ability to develop processes for managing regular adjustments. 
  • Detail review of payrolls prior to processing to ensure accuracy.
  • Help launch new subsidiary payroll systems to drive international efficiencies.
  • Understand and work within domestic and international tax and social security landscapes. 
  • Manage tax withholding portals login, account numbers, etc. and third-party administrator access, both domestic and internationally.
  • Implement practices to deliver effective data tracking and global reporting capabilities.
  • Design and maintain accurate documentation and process manuals for all payroll processes.
  • Manage payroll inquiries from employees, respond in a timely manner and resolve discrepancies. 
  • Create and maintain a risk log with resolutions for change management issues.
  • Provide information for compliance inquiries.
  • Manage this work individually today and to build and manage a team as we grow.
  • Other operations duties as required

Required Experience/Skills

  • Min 3 yrs experience leading domestic and international payroll functions within a global organization.
  • Experience with international employment agreements and working with PEO’s.
  • Experience working with HRIS & Payroll systems, outsourcing and vendor management.
  • Excellent written and oral communication skills.
  • Strong problem-solving skills.
  • Highly organized and diligent with the ability to effectively manage multiple high-priority projects
  • Strong interpersonal skills, with a knack for communicating information in a way that others can understand easily.
  • Ability to effectively interact, verbally and in writing.
  • Self-starter with efficient time management and organizational skills.
  • Proven ability to meet deadlines.
  • Enthusiasm for the Proscia’s mission, and eagerness to become a part of our collaborative, friendly, and dynamic team.

Beyond Just Work

As a company in the healthcare field, we want our people to be happy and healthy, in and out of the office. In addition to competitive pay, we ensure everyone on our team is supported with savings, schedule, and insurance options that promote long-term health and personal growth.

Our office environment is designed for creativity and agility: with walls as notepads and couches for collaboration. We’re located in the heart of Philadelphia, with views of the city atop the train station so you can spend your time focusing on what matters most. Yes, we have the free food, gourmet coffee, and wellness rooms —but you’ll come for the challenge, the camaraderie, and the opportunity to do bold work.

At Proscia, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Proscia is proud to be an equal opportunity workplace. 

Retirement & Stock Options Benefits
  • 401K
  • Company Equity
Other
  • Access to Coaching (Health, Professional, Life)
  • Community Service Programs
  • Fully Remote Options
  • Hybrid Work Options
  • Public Transportation Assistance
  • Relocation Assistance
Accessibility
  • Accessible Building
  • Accessible Devices
  • Accessible Work Environment
  • Job Modification
Perks & Discounts
  • Casual Dress
  • Cell Phone Reimbursement
  • Home Office Stipend
  • Offsite Company Events
  • Snacks Provided
Parental Benefits
  • Childcare Assistance Programs
  • Family Medical Leave
  • Nursing Room
  • Parental Leave
PTO/Flexibility
  • Commitment to Work/Life Harmony
  • Flexible Work Schedule
  • Paid Holidays
  • Paid Sick Days
  • PTO
  • Unlimited PTO
Health & Wellness
  • Dental Insurance
  • Employee Assistance Program (EAP)
  • FSA
  • Health Insurance
  • HSA
  • Life Insurance
  • Long Term Disability
  • Mental Health Benefits
  • Short Term Disability
  • Vision Insurance
Professional Development
  • Employee Recognition Programs
What is Procia’s approach to work-life balance? Work-life balance in the startup world can be tenuous, but Proscia has redefined the marathon working mentality that plagues any early-stage company. Proscia promotes physical and mental wellness both inside and outside of the office, and our policies allow our people to take the time they need to refresh and unwind in whatever way they see fit. If you visit our HQ in Center City, you’ll find meditation rooms, massage chairs, unlimited coffee and snacks and plenty of open space to work comfortably and collaboratively. Our office environment is designed for creativity and agility: with walls as notepads and couches for collaboration. Our mission drives us to work long days and do bold work, but our people come first. That’s why breaks are encouraged, and comfort is a top priority. Proscia also offers its employees unlimited paid time off. We emphasize taking the time and space needed to do as you please, so that when you are at work, you are refreshed. Haven’t taken a day off in a while? We have people here who remind you to do so. Why? Because engagement is a top priority at Proscia, and a healthy work-life balance contributes to better long-term results for everyone.   How does Proscia give back? Through our mission — We're on a mission to perfect cancer diagnosis with intelligent software that changes the way the world practices pathology. Here at Proscia, we build software used by thousands of scientists and pathologists, who work on the front lines of fighting big enemies, like cancer, for patients around the globe. Through our value “Do Good” — As a business and as people, we believe that we all have a responsibility to Do Good. Proscians are accountable to our customers, stakeholders and the world at large. We demonstrate this through our Proscia Engage program. Proscia Engage deeply ingrains the “why we work” with our company culture. Examples of this are a day away from the desk for every employee to Do Good. We also, as a company, participate in multiple philanthropic initiatives in the Philadelphia region that relate to cancer or disease, hunger relief or homelessness.   Who is an ideal Proscia employee? Every Proscian embodies our values and incorporates them in their work and personal lives. We “Come Hungry” and “Challenge The Status Quo” to “Raise The Bar” and “Do Good” as we “Win As A Team.” The ideal Proscian is someone who isn't afraid to hit the ground running. From the moment they interview, to the moment they start on their first day, they are full of questions, new ideas and vigor. We hire people who are constantly looking for new ways to improve themselves and contribute more to the mission and vision of the company. They listen, take feedback seriously and are open minded when presented with new ideas. They aren't afraid to ask questions and seek help when needed. Proscians are people who are looking to make a difference in the world. Their passion is contagious, and they pour their heads, hearts and hands into everything they do.