Operations Coordinator - Technical.ly

Operations Coordinator

  • Location

    Philadelphia

  • Type

    Full-Time Job

  • Category

    Ops / PM

ABOUT THE POSITION

You are passionate about being part of a young and growing company. You have various professional goals and interests. You have interests in business, human resources, finance, company culture, social media and marketing: it’s all about systems, how the pieces of a team come together. You want to experience a lot to find what you most love.

 

You strive to build community, and you have a knack for getting things done fast and effectively. You are organized and methodical and constantly looking for ways to exceed expectations. You operate proactively and solve problems with creative solutions. You love building relationships with people and believe that more can be accomplished through collaboration within a community. You want to foster a happy place to get great work done. You ask people how their weekend was and actually care. People want to spend time with you. You’re quick, friendly and humble.

 

Sound like you?

 

We are looking for someone with 2 to 3 years of experience in administrative support. This is a role that could grow in a variety of ways with Technically Media, an online publishing company best known for its network of local technology news network called Technical.ly and social impact site Generocity.org.

 

You will be part of our Operations Team, but you must encourage interaction across all our teams, and additionally serve various tactical positions. It is a mix of company culture building and team messaging with a concentration on finance and administrative work. This is a role that can grow in various ways with this team depending on your own interests, like HR, finance, marketing or project management.

 

This is a full-time salaried role that is expected to start between $35,000 to $40,000 and will include support for health insurance, which includes vision and dental benefits. We offer 15 days of Paid Time Off to begin, plus 9 holidays, available flex time, a flexible and fun work environment, a monthly IT stipend and access to a company 401(k) plan. You will report to our VP of Finance and Operations.

 

Applicants should send a resume, cover letter and 2-3 references to Technically Media VP of Finance and Operations, Kristy Humes, at kristy@technicallymedia.com.

 

RESPONSIBILITIES:

  • Assist in financial operations including; bookkeeping and data entry, monthly reconciliations of bank and credit card statements, A/P management with audits against department budgets as well as A/R deposits using QuickBooks.
  • Assist in HR functions including; supporting on-boarding new team members, PTO reviews and documentation management.
  • Manage office administrative support functions including; voice mail distribution, filing, bank deposits, postal needs, scheduling, travel arrangements, all-team meals and maintenance of office supplies.
  • Manage our internal internship program including; documentation of process, posting intern descriptions, managing candidates and helping on-board new interns.
  • Assist in cross departmental support initiatives to help promote efficiency and best practice which may include special projects.
  • Lead day to day office operations to create an exceptional experience for employees and guests. This could range from welcoming office guests to helping set up a surprise for a team-member’s birthday to pre-event preparation to organizing a new team-building exercise over our company Slack channel.
  • Lead and support internal communication to encourage, develop and share team culture, like Slack, our Tumblr and social sharing on Twitter, Instagram and elsewhere.
  • Supporting team building efforts, events and exercises.

 

QUALIFICATIONS:

  • Previous office or project management experience preferred.
  • Working knowledge of QuickBooks required, Hubspot appreciated.
  • Strong math skills, Excel or Google Sheets experience required.
  • Comfort with social media tools like Twitter, Instagram, Slack and the like.
  • Excellent communication skills both written and verbal, strong presentation skills.
  • Strong interpersonal skills: Upbeat, friendly and professional.
  • Excellent time management skills and organizational skills.
  • Experience supporting a team in a demanding and fast-paced environment.
  • Ability to schedule across multiple calendars and manage contacts.
  • Ability to work on a team and independently.
  • Extremely reliable and an impeccable attention to detail.
  • Desire to assist others and learn additional skills.

 

 

About Us

ABOUT TECHNICALLY MEDIA:

Our Mission: We convene the smartest people and organizations in industries that matter for local communities to thrive in the future. To do that, we make connections with journalism, events and services. Presently, we publish two niche news sites: Technical.ly, which focuses on local tech communities in 5 cities in the Mid-Atlantic, and Generocity.org, which focuses on the social impact community of Philadelphia.

Our Story: Founded in Philadelphia in 2009 by Temple University graduates with backgrounds in journalism, the media startup has grown to more than 20 teammates and a wider network of contributors.

Our Values: Technically Media is a sustainable community acceleration organization. We value entrepreneurship, creativity, inclusion, flexibility, transparency and those who do, act and create, whom we highlight through news and events. Our team members are public community leaders who pursue new thinking, cherish local communities and are willing to ask challenging questions in order to get better answers. We use communication as a means for conflict resolution and community betterment. We have high standards for ourselves and others and consider professional goals to be personal ones as well.

Our Location: We are headquartered in the historic Curtis Center on beautiful Washington Square in Old City Philadelphia, with a satellite office in Baltimore and have additional members of our team working out of some of the most vibrant coworking facilities in the world.

Apply for this job

Applicants should send a resume, cover letter and 2-3 references to Technically Media VP of Finance and Operations, Kristy Humes, at kristy@technicallymedia.com.

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