Payroll & Benefits Specialist - Technical.ly

Payroll & Benefits Specialist Philadelphia, PA or Santa Monica, CA

Inspire |  Philadelphia, PA or Santa Monica, CA | HR / Recruiting

Job Description
Perks + Benefits
Company Culture
Technical.ly Coverage

ABOUT US

Inspire is a clean energy technology company on a mission to transform the way consumers access clean energy and to accelerate the world’s transition to a net-zero carbon future.

We provide our customers with access to renewable energy from wind, solar, and hydro powered sources without service interruptions or costly installations at a flat, predictable monthly rate. For every year that a customer spends with Inspire Clean Energy, they have a greater impact on climate change than 10 years of strict recycling.

Our rapidly growing team of mission-driven, climate enthusiasts is passionate, innovative and committed to a better future for the planet.

POSITION SUMMARY

Inspire’s People Operations Team is seeking a Senior Associate, Payroll and Benefits, who will be an exceptional addition to our growing team. As a Senior Associate of Payroll and Benefits at Inspire, you will adopt a “payroll and benefits as a product” approach to building and iterating on payroll and benefits best practices to enable our Avengers to do world-class work and crush their goals, live our values and accelerate our mission. Under limited supervision, the Senior Associate of Payroll and Benefits will perform activities related to the company’s payroll, benefits, and people operations processes. This role will be Inspire’s subject matter expert with all payroll, benefits, and people operations administration.

THE SR ASSOCIATE, PAYROLL & BENEFITS HAS 6 MAIN RESPONSIBILITIES

    1. Payroll Processing: Processes payroll efficiently and accurately: Responsible for full cycle payroll processing which includes: new hire processing, time entry, payroll register reconciliation, reporting, and taxes. Manages the development, implementation and delivery of various payroll services while providing high quality results.
    2. Payroll Reporting: Collects payroll, benefits data and compiles data for reports; identifies and researches payroll issues, and recommends solutions; prepares and distributes required reports.
    3. Audits & Maintains Payroll Records: Partners with the Finance team to audit payroll records, leaves of absences, and wage & hour regulations ensuring accurate processing and to minimize potential risks.
    4. Compliance & Legislative Updates: Ensure processes and procedures are in compliance with state and federal requirements. Proactively recommend solutions for upcoming changes in legislation related to payroll practices and processes.
    5. People Operations Systems Administration: Manages and maintains Inspire’s HRIS, Payroll, and Time and Attendance platforms. Partners with Inspire’s third party HRIS vendor to mitigate system errors, and collaborates with key stakeholders to implement updates and new functionalities.
    6. Benefits Administration: Administer all employee benefit programs including enrollments and terminations. Plans, conducts and reports results of audits to ensure all enrollments are accurate. Works closely with Finance for quarterly and year end payroll and benefits audits.  Fulfills all governmental regulatory mandates and ensures filings are performed as required. Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll. Administers benefits for FSA, DCA, and  COBRA including enrollments, changes, and terminations.
    7. Point of Contact for Payroll and Benefits Information Requests: Employs a customer service mindset to resolve employee or agency questions and requests in a timely and thoughtful manner.

SOME YEAR 1 DELIVERABLES

  • Implement a payroll and benefits standard operating procedures manual that outlines processes for both payroll and benefits administration.
  • Evaluate and recommend a comprehensive and efficient process for Inspire’s multi-state workforce, including but not limited to timekeeping, data entry, and reconciliation of payroll.
  • Gather requirements and mitigate risks for entry into new states for both exempt and non-exempt hires.
  • Implement policies and processes for Inspire’s multi-state operations related to remote work and relocation.

SUCCESS METRICS

  • Accurate and timely payroll processing with minimal errors.
  • Demonstrate SME level knowledge and gain the confidence of the business.
  • Implement payroll and benefits systems and processes that are efficient.
  • Implement systems and processes for self-service for Avengers, managers, and administrators to elevate the overall user experience.

DESIRED TRAITS

  • Analytical – exceptional analytical skills, strong communication and organization skills.
  • Organized – Ability to complete multiple tasks and high volume of work on deadlines. Excellent time management, organizational, and follow-through skills.  Proven ability to respond quickly and accurately to requests for and to provide excellent service.
  • Detailed – Strong attention to detail and ability to edit and proofread.  Possess a creative outlook with a problem-solving attitude.
  • Conscientious – organized and diligent around policy and procedure, taking care to ensure compliance and full resolution
  • Methodical – gains energy from a repeated behavior, consistently follows a process, is predictable and reliable
  • Confident – quickly establishes themselves as a trusted advisor and subject matter expert
  • Inquisitive – ask questions to understand and gain perspective

EXPERIENCE

  • Must Have
    • 3+ years of experience in processing a bi-monthly payroll for a mixed non-exempt and exempt workforce, and multi-state payroll processing experience.
    • Strong knowledge of wage and hour compliance under FLSA
    • Experience in HRIS and Payroll systems implementation.
    • Experience with wage garnishments.
    • Strong understanding of Payroll, Finance, and HR functions and interdependencies with other functions.
    • Experience working with large internal sales teams and understanding bonus and commission plans.
    • Possess a high degree of integrity and the ability to maintain confidentiality and discretion with sensitive information.
    • Self-starter with ability to work with little direction and produce results.
  • Nice to Have
    • Experience working with a Professional Employer Organization (PEO), preferably TriNet
    • HRIS implementation experience with vendors such as: ADP, PayCom, Paylocity, and Paychex.
    • Experience in conducting front and back end benefits open enrollments.
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Health & Wellness
  • Dental Insurance
  • Employee Assistance Program (EAP)
  • FSA
  • Health Insurance
  • Life Insurance
  • Long Term Disability
  • Mental Health Benefits
  • Short Term Disability
  • Vision Insurance
Other
  • Fully Remote Options
  • Pet Friendly Office
Parental Benefits
  • Family Medical Leave
  • Nursing Room
  • Parental Leave
Perks & Discounts
  • Bring Your Own Device Reimbursement
  • Casual Dress
  • Offsite Company Events
  • Snacks Provided
  • Special Discounts
Professional Development
  • Employee Recognition Programs
  • Tuition Reimbursement
PTO/Flexibility
  • Commitment to Work/Life Harmony
  • Flexible Work Schedule
  • Paid Holidays
  • Paid Sick Days
  • Unlimited PTO
Retirement & Stock Options Benefits
  • 401k with company contribution

What makes Inspire an exciting place to work?

We are constantly working towards something bigger than ourselves. Our mission is what inspires and connects us. But we're also raising awareness for customers that they have choices when it comes to choosing an energy source.

Roughly 20% of your overall carbon emissions come from your home — which is huge. You can eliminate that 20% from your carbon footprint simply by deciding to go with Inspire.

Through data, we empower customers by informing them of their choices and giving them an option to positively impact the environment.

 

What’s unique about working on Inspire’s tech team?

Between Philly and Santa Monica, we have about 60 people on our tech team. Being small, we’re able to bond and work together closely. Everyone across the entire team has a hand in creating something for customers. No one group comes up with ideas or roadmaps and presents them to the rest of the group; we collectively decide what we should be working on and how we can work towards bringing Inspire’s overall mission to life.

We’ve created a very supportive and uplifting subculture. It’s not just about social events; it’s about asking, “How can we grow together? How can we work better together?”

 

How has Inspire has worked to improve employee work/life balance during the pandemic?

Due to the always-on nature of working from home during quarantine, we found that people had started working more hours and taking less PTO. Even when we told people to take time off, they still seemed to check in and contribute. We established “bonus days,” where every other Friday is off for the entire company. That way, no one is working, employees don’t feel that they are missing anything, and everyone can truly relax and recharge.

 

What qualities make someone a promising job candidate at Inspire?

Everyone at Inspire is driven by the mission to expand access to clean energy and work toward a zero-net carbon future. So we look for candidates who have that same passion for taking care of our earth. We’re a company of team players who collaborate closely, always ready to hop on Zoom to solve problems as a team.

From a tech perspective, we want talented engineers of all levels, but we are also looking for people who also think deeply about the Inspire user and build features and solutions that work for them. People who are interested in their careers and helping grow the careers of those they work with share knowledge and level up their skill sets.

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