Executive Assistant

Inspire

Philadelphia, PA or Santa Monica, CA May 13
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In-office locations: Santa Monica, CA, USA and Philadelphia, PA, USA. Remote location(s): United States. As a certified B Corp, our mission is truly woven into the fabric of what we do. As you grow professionally, you are doing good for the planet by helping us to transform the way consumers access clean energy and accelerate the world’s transition to a net-zero carbon future. Inspire is seeking an Administrative Assistant to support two to three Executive leaders. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs.  The Administrative Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to their support leaders.  How you’ll help:
  • Administrative Support: Assist two to three Executive leaders with daily administrative duties and complete a broad range of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; communicating with the organization and other leaders/teams on behalf of supported leaders; preparing expense reports; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Meeting Setup and Guest Hospitality: Provide support for various large scale meetings and team offsite support to include, but not limited to, meeting room or offsite venue set up and take down (including AV equipment, displaying presentations, seating arrangements), breakfast and/or lunch coordination, greeting and escorting external guests of the executives supported. 
  • Recruiting Support: Work with the Talent Acquisition team to schedule interviews and advance hiring progress.
  • Operational Efficiency: Develop organizational systems, conduct research, work on special projects, and review and recommend changes/enhancements to the leaders’ teams and operating cadence.
Here’s what you’ll bring to the table:
  • 3-4 years of work experience supporting Executive level leaders
  • Familiarity with online calendars and communication systems particularly Google Calendar and Slack
  • Experience with Google Apps (Docs, Sheets, Slides, Hangouts, etc.) and/or Microsoft Office (Word, Excel, Outlook, and PowerPoint)
  • Experience using office equipment, including printers, copiers, and other technologies
  • Strong communication skills with a heavy emphasis on listening and emotional intelligence (via phone, email, and in-person)
  • Experience exercising discretion and confidentiality with sensitive personal and company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Exceptionally strong writing skills, with emphasis on quick, succinct, well-written, and grammatically correct writing products
  • Demonstrated ability to work independently, meet concurrent deadlines, organize time and priorities, and work well as a dedicated member of a team
  • Solid experience with office and project management systems, ERPs, and document management
Our Work Model: Being bi-coastal, we have mastered the art of working collaboratively across different time zones and regions. Working from the comforts of our own homes, we don't mind the surprise cameos from children and pets. With our Open Workplace model, we encourage our teams to come together and take advantage of our collaborative work spaces in both Santa Monica, CA, and Philadelphia, PA. We often host office events and celebrations that you won't want to miss! Here’s what we offer: Health & Wellness:
  • Medical/Dental/Vision coverage starts from day one
  • Summer Fridays and Wellness days
  • Mental Health Benefits (Headspace, Ginger)
  • Company Paid Parental Leave
Life at Inspire:
  • Flexible Time Off
  • 401(K) up to 4% Matching
  • Employee Resource Groups
  • Treks through GivePower and the opportunity to participate in service trip
  • Training, development, and growth opportunities for all employees
Perks:
  • Work from Home
  • Semi-Annual Performance Bonuses
  • B Corporation Discounts
  • Open Office Floor Plan
  • Dog-friendly workplace
  • Fun Company Events
Retirement & Stock Options Benefits
  • 401k with company contribution
Perks & Discounts
  • Bring Your Own Device Reimbursement
  • Casual Dress
  • Snacks Provided
Health & Wellness
  • Dental Insurance
  • Employee Assistance Program (EAP)
  • FSA
  • Health Insurance
  • Life Insurance
  • Long Term Disability
  • Mental Health Benefits
  • Short Term Disability
  • Vision Insurance
Professional Development
  • Employee Recognition Programs
  • Tuition Reimbursement
Parental Benefits
  • Family Medical Leave
  • Nursing Room
  • Parental Leave
Other
  • Fully Remote Options
  • Pet Friendly Office
PTO/Flexibility
  • Paid Holidays
  • Unlimited PTO
What makes Inspire an exciting place to work? We are constantly working towards something bigger than ourselves. Our mission is what inspires and connects us. But we're also raising awareness for customers that they have choices when it comes to choosing an energy source. Roughly 20% of your overall carbon emissions come from your home — which is huge. You can eliminate that 20% from your carbon footprint simply by deciding to go with Inspire. Through data, we empower customers by informing them of their choices and giving them an option to positively impact the environment.   What’s unique about working on Inspire’s tech team? Between Philly and Santa Monica, we have about 60 people on our tech team. Being small, we’re able to bond and work together closely. Everyone across the entire team has a hand in creating something for customers. No one group comes up with ideas or roadmaps and presents them to the rest of the group; we collectively decide what we should be working on and how we can work towards bringing Inspire’s overall mission to life. We’ve created a very supportive and uplifting subculture. It’s not just about social events; it’s about asking, “How can we grow together? How can we work better together?”   How has Inspire has worked to improve employee work/life balance during the pandemic? Due to the always-on nature of working from home during quarantine, we found that people had started working more hours and taking less PTO. Even when we told people to take time off, they still seemed to check in and contribute. We established “bonus days,” where every other Friday is off for the entire company. That way, no one is working, employees don’t feel that they are missing anything, and everyone can truly relax and recharge.   What qualities make someone a promising job candidate at Inspire? Everyone at Inspire is driven by the mission to expand access to clean energy and work toward a zero-net carbon future. So we look for candidates who have that same passion for taking care of our earth. We’re a company of team players who collaborate closely, always ready to hop on Zoom to solve problems as a team. From a tech perspective, we want talented engineers of all levels, but we are also looking for people who also think deeply about the Inspire user and build features and solutions that work for them. People who are interested in their careers and helping grow the careers of those they work with share knowledge and level up their skill sets.